Privacy Policy

Fræðagarður collects, as applicable in each case, the following personal information in particular:

• Identity and contact information, e.g. name and social security number, address, nationality, email, phone number and communication history
• Confirmation of university education
• Financial information, e.g. payment information, where applicable, payslips
• Technical information, e.g. IP address
• Digital footprints, e.g. online behavior
• Information in connection with the choice of marketing
• Conversations through social media and possible online chat
• Information through Þjóðskrá - the National Register

Fræðagarður also collects, as appropriate, the following personal information that could be classified as sensitive personal information:

• Membership of a trade union, where applicable, health information in relation to individual cases of members.
  

From whom does Fræðagarður collect your personal information?

We collect personal information from you and in certain cases from third parties, such as employers and governments. Under no circumstances does Fræðagarður collect personal information about children.

Fræðagarður places emphasis on processing only the personal data that is necessary in accordance with the purpose behind the collection of the information. Fræðagarður does not further process personal data for unrelated purposes unless the individual is notified of this and the authorization on which the processing is based.

Fræðagarður processes personal data mainly for the purpose of

• Calculating membership fees, fund contributions and to assess members' rights
• Communicating with and protecting the interests of members, i.e. through mailing lists related to the activities of Fræðagarður
• Sending out important notifications, e.g. for the processing of applications and changes to fund rules or to send out service or attitude surveys
• Doing marketing
• Performing analysis of wage statistics based on information on premiums
• Responding to enquiries, complaints and compliments from individuals
• Fulfilling the legal obligation that rests on Fræðagarður, such as in relation to accounting and returns to the tax authorities
• Enabling the members of Fræðagarður to vote for representative positions within the association.

Fræðagarður collects and processes personal data based on the following sources:

• To fulfill a contractual obligation. This authorisation mainly applies to processing in connection with collective agreements and other agreements made by the association.
• To comply with a legal obligation. This authorisation is particularly relevant in relation to data covered by the Accounting Act.
• To protect the legitimate interests of the company. This authority is particularly relevant in relation to the collection of default claims.

Fræðagarður stores personal data for the time necessary to fulfill the purpose of the processing as described above. The information that is considered accounting data is stored for seven years according to the Accounting Act no. 145/1994.

Under no circumstances does Fræðagarður sell personal information about you. Fræðagarður only shares personal information to third parties where it is required by law or in the case of a service provider, agent or contractor hired by Fræðagarður to perform predetermined work. Examples include entities that:

• Perform analytics and send targeted advertising
• Handle information technology
• Handle legal services

If a party to which Fræðagarður communicates personal information is considered to be a processing party, the company enters into a processing agreement with the relevant party. Processing agreements stipulate, among other things, the obligation of processors to keep personal information secure and not to use it for other purposes. Fræðagarður also shares personal information with third parties when this is necessary to protect the Association's legitimate interests, such as when collecting a default claim.

In cases where the cases of individual members are shared with a third party, this is always done with the informed consent of the member in question, as long as it is a special case that concerns him.

The privacy statement does not cover the information or processing of third parties, but we have no control over nor are we responsible for their use, publication or other doings. We therefore encourage you to familiarize yourself with the privacy statements of third parties, i.e. on web hosts of the pages that can refer to our privacy statement, software companies such as Facebook, Google and Microsoft.

Security in the processing of personal information is important to Fræðagarður and we have taken appropriate technical and organizational security measures to ensure the protection of your personal information in line with our security policy. In the event of a security breach involving your personal information and such breach is deemed to pose a significant risk to your freedom and rights, we will notify you without undue delay. In this sense, a security breach is considered an event that results in the loss or destruction of your personal information, its alteration, disclosure or unauthorized access to it.

Here, however, we would like underline the fact that the personal information you share with us on social media, e.g. Fræðagarður's Facebook page, is public information and not under the control of the Association, as Fræðagarður has no control over such information nor is it responsible for its use or publication. If you do not wish to share that information with other users or the provider of the social media service, please do not share the information on our social media channels.

We also encourage you to familiarize yourself with the privacy statements of these parties, Facebook, Google and Microsoft. Please note that when you visit our Facebook page, it is possible that Facebook places cookies on your device for analytical purposes.